About the Role
Primary Responsibilities
We are an office of approx. 30 architects, designers, and planners. We all wear many hats. In the role of Administrative Assistant, we'll count on you to:
• Work with Principals, Project Managers, Marketing Coordinator, and Office Manager/Accounting to prepare external communications: including proposals, brochures, fee proposals, contracts, presentations, award submittals, announcements, and reports
• Work with Principals, Project Managers, and Office Manager/Accounting to update data entry in Deltek Accounting & Project Management software
• Assist in organization of construction administration communications (RFIs, submittals, etc.)
• Assist with misc. office administration, such as ordering supplies, coordinating social activities,
and greeting guests
This is a part time position (24-30 hrs / wk). Our office policy allows for flexibility to work remotely and strongly encourages employees to be in the office a minimum of 2 days per week. Given the nature of this position, hours are flexible and negotiated core business hours are required to be in the office.
Requirements
Degree in a closely related field or combination of education and / or relevant experience
Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator), Microsoft Office (Outlook, Word, Excel, PowerPoint), and Deltek Accounting & Project Management software
Writing ability, organizational skills and ability to handle multiple tasks Ability to handle tight deadlines and make independent decisions, (i.e. does not need to be micro-managed to complete tasks)
Quick self-starter Experience in the A/E industry preferred Not afraid to ask questions and a good team attitude
Creativity, problem solving, patience, and resiliency
Strong communication skills
Associate's degree in business, marketing, or related field preferred but not required
About the Company
Neighboring Concepts is a unique multidisciplinary design firm located in Charlotte, North Carolina with a mission to Transform Communities through Architecture. We are improving overall experiences and quality of life through smart design and responsible planning. We pride ourselves on our team’s ability to unify public and private stakeholders toward innovative design solutions.
Neighboring Concepts is MBE/DBE/HUB certified.
Paid Time Off
Generous PTO and Flexible Holiday Schedule
Health Benefits
Health, Dental, Vision
Career
Professional Organization Membership Reimbursement
Community
Paid time off for Community Service and Professional Development
Retirement
401(k) and ROTH with Company Match
Certifications
Professional Certification Reimbursement
Hybrid Environment
Flexible Work Schedules
Life Insurance
Paid Life Insurance benefits
Supplemental Life Insurance
ARE Exams
First exam covered whether you pass or fail