Administrative Assistant

Charlotte, NC, USA

Job Type

Full Time

About the Role

We are an office of 24 architects, designers, and planners. We all wear many hats. In the role of Administrative Assistant, we'll count on you to:

• Work with Principals, Project Managers, Marketing Coordinator, and Office Manager/Accounting to prepare external communications: including proposals, brochures, fee proposals, contracts, presentations, award submittals, announcements, and reports
• Work with Principals, Project Managers, and Office Manager/Accounting to update data entry in Deltek Ajera (Accounting & Project Management software)
• Assist in organization of construction administration communications (RFIs, submittals, etc.)
• Assist with misc. office administration, such as ordering supplies, answering phones and greeting guests

Our office policy allows for flexibility to work remotely and strongly encourages employees to be in the office a minimum of 2 days per week. Given the nature of this position, negotiated core business hours are required to be in the office.


  • Degree in a closely related field or combination of education and / or relevant experience

  • Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator), Microsoft Office (Outlook, Word, Excel, PowerPoint), and Deltek Ajera

  • Writing ability, organizational skills and ability to handle multiple tasks

  • Ability to handle tight deadlines and make independent decisions, (i.e. does not need to be micro-managed to complete tasks)

  • Quick self-starter

  • Experience in the A/E industry preferred

  • Not afraid to ask questions and a good team attitude

  • Creativity, problem solving, patience, and resiliency

  • Strong communication skills

Preferred Qualifications

  • Associate's degree in business, marketing, or related field preferred but not required

About the Company

Neighboring Concepts is a unique multidisciplinary design firm located in Charlotte, North Carolina with a mission to Transform Communities through Architecture. We deliver elegant, sustainable solutions to valued clients across the southeastern United States. We are improving overall experiences and quality of life through smart design and responsible planning. We pride ourselves on our team’s ability to unify public and private stakeholders toward innovative design solutions.

Neighboring Concepts is MBE/DBE/HUB certified.


Apply Here!


Paid Time Off

Generous PTO and Flexible Holiday Schedule

Health Benefits

Health, Dental, Vision


Professional Organization Membership Reimbursement


Paid time off for Community Service and Professional Development


401(k) and ROTH with Company Match


Professional Certification Reimbursement

Hybrid Environment

Flexible Work Schedules

Life Insurance

Paid Life Insurance benefits

Supplemental Life Insurance

ARE Exams

First exam covered whether you pass or fail